The University of Cape Town Conference Management Centre has been organizing conferences / meetings for Societies, Associations and University departments for more than 20 years and has vast experience and expertise in this field. We are able to arrange conference / event at any venue, not limited to UCT venues.We are able to handle the following:
Venue, Accommodation and Speakers
- Booking of the conference / event venues most suited to your needs.
- Block bookings of hotel accommodation for delegates and speakers.
- Travel arrangements: international and national.
- Overseas & local speakers: liaison, call for abstracts, travel and accommodation arrangements, special requirements.
- Liaison with traffic officials re parking arrangements.
- Delegates: liaison, travel, special requirements.
- Social arrangements: banquets, cocktail parties, theme evenings, team building excursions, partner’s programmes, pre and post conference tours.
- Website, including online registration.
- Catering arrangements.
- Liaison with Health Professions Council of SA re CPD Points.
- Transportation arrangements for delegates between airport, hotels, conference venue and social events.
- Media coverage.
- Publicity in various local and overseas journals as well as on the internet.
- Typing, duplicating and printing - our office is equipped with up-to-date computers, laser printers, fax machines, duplicating machines etc.
- Programmes, handouts & publicity material of excellent quality.
- Sponsorship : initial approach and follow-up (in consultation with the organising committee).
- Arrange and control trade/scientific exhibitions.
- Registration: comprehensive registration forms, organisation of registration desk, obtaining satchels, name badges etc.
- Compiling and packing of registration materials.
- Control of finances with budgets produced throughout the planning stage.
- Our fees are very competitive and are based on 15% of the gross income and are fully inclusive.
